Cleaning Business Software That Keeps Your Teams Organized and Your Clients Happy
Weekly cleans, biweekly accounts, commercial contracts — Zotley tracks every client, every team, every visit, and handles the billing automatically.
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Built for how you work
The real problems cleaning businesses face — and how Zotley solves them
Managing access info for every client is a constant headache
Every residential client has a key code, lock box combination, alarm code, or specific access instruction. When a new team member takes the route, this information needs to be in front of them — not in a text thread or notebook.
Client notes in Zotley are stored on the customer record and are visible to assigned crew members in the job card during their visit. Access instructions, preferences, alarm codes — whatever you store — travel with the job.
Last-minute cancellations leave holes in the day
A client cancels at 7am. Now you have a team with a gap in their schedule, and you need to fill it, contact the client, and update the route — before anyone gets in the van.
Cancel the job in Zotley in seconds. Re-optimize the team's route immediately. If you have a fill-in client, schedule them by voice and they appear on the route. Done before the team leaves.
Recurring billing for 40+ clients never stays current
Biweekly residential cleans, weekly commercial accounts, one-time deep cleans — billing cycles are all different, and manual invoicing means something always falls through the cracks.
Every completed clean auto-generates an invoice. Recurring clients are billed automatically every time their service is marked done, with the right price and any deposit credited. No missed billing.
Completion documentation is critical but gets skipped
Clients sometimes claim a room wasn't cleaned. Teams forget whether they locked up. Disputes happen, and without documentation, you're at a disadvantage.
Teams upload completion photos in the Zotley app as part of the job-complete flow. Photos attach to the job record with a timestamp. You have documentation for every visit.
Features
Everything a cleaning service business needs
Recurring residential and commercial schedules
Weekly, biweekly, or monthly — each client runs as a subscription. Jobs generate automatically, teams are assigned, and billing happens per completion. Nothing falls through the cracks.
Learn more →Client notes and access info in the job card
Store access codes, alarm codes, pet names, preferences, and any special instructions on the customer record. Assigned team members see the notes directly in the job card during their clean.
Learn more →Team dispatch with live GPS
Assign teams to clients, see their live position on the route map, and know when they've arrived at each job — without calling them.
Learn more →Completion photos — documentation per visit
Teams upload photos at completion from the crew app. Photos attach to the job record permanently with a timestamp. Disputes resolved with evidence, not memory.
Learn more →Auto-invoicing per clean
Every completed job triggers an invoice with the correct line items, any deposit credited, and a Stripe pay link. Clients pay online before the day is over. No end-of-month billing scramble.
Learn more →Automated client communications
Send appointment reminders the evening before, arrival confirmations when the team starts, and completion notifications with photos — all triggered automatically without your involvement.
Learn more →Run it by voice
What you can say to Zotley — and what happens
“Schedule biweekly cleaning for the Johnson household starting next Monday, assign team A”
Zotley creates the biweekly subscription, generates 8 weeks of Monday cleans, assigns team A to every visit.
“The Williams client cancelled today — cancel the job and re-optimize team B's route”
Zotley cancels the Williams job and recalculates team B's route around the gap.
“Create a quote for the Torres office for weekly commercial cleaning at $280 per visit”
Zotley builds the recurring quote at $280/week and asks whether to send it by email or text.
Automatic local SEO
Every job you finish builds your Google presence
Cleaning is one of the most searched local service categories. A completed commercial cleaning in your city, a recurring residential deep clean — each can become an indexed project page on your Zotley profile. Homeowners and property managers searching for cleaning services can discover your real work, with real photos, in their area.
Pages are SEO-structured with proper meta tags, JSON-LD, and fast caching. You choose what’s public. No agency, no extra work — just complete the job in Zotley.
How Zotley SEO profiles workComplete a cleaning service job → timestamped record created
Upload a completion photo → attached to the job permanently
Mark it public → project page created automatically
Page indexed by Google — can appear in local searches
More jobs = more local pages = more search presence
How it works
A cleaning service business running on Zotley
Teams leave with every detail they need
Each team's jobs are in the app in order. Client notes — access codes, preferences, alarm instructions — are in the job card. No phone calls before the day starts.
Arrival, clean, document
Team taps Start when they arrive. Office sees the timestamp and GPS location. After the clean, they upload before/after photos and tap Complete.
Invoice auto-sends — client pays from their phone
Job marked complete → invoice generated → Stripe pay link texted to client. Most clients pay the same day. No follow-up needed.
New client onboarded in minutes
Referral calls in. Build a quote by voice, set the recurring schedule, assign a team. New client is scheduled, quoted, and in the system before the call ends.
The difference
Zotley vs Traditional cleaning software
| Task | Zotley | Traditional cleaning software |
|---|---|---|
| Access info for every client | Stored on customer record, visible in job card for assigned team | Often in a shared spreadsheet, separate notes app, or text thread |
| Recurring billing | Auto-invoiced per completion — zero manual steps | Monthly batch invoicing or per-job manual creation |
| Last-minute cancellation | Cancel job, re-optimize route in one click | Manual schedule update, call or text to team |
| Completion documentation | Timestamped photos per job, permanently attached to the record | Optional manual photo upload, if any |
| New client onboarding | Quote, schedule, and assign by voice in under 2 minutes | Multiple screens to create customer, quote, schedule, assign |
Simple, flat pricing
From $39.50/mo
No per-job fees. No per-customer fees. No surprises.
Frequently asked questions
Key features for cleaning businesses
Ready to run your cleaning service business smarter?
14-day free trial. No credit card required. Cancel anytime.