Run Your Landscaping Business by Voice
Tell Zotley to route the crews, send the Hendersons a quote, and text everyone we're rain-delayed — while you're still on the mower. It handles the office work.
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Built for how you work
The real problems landscaping companies face — and how Zotley solves them
Spring rush overwhelms the schedule
April hits and you're taking 30 new calls a week, manually quoting each one, scheduling into an already full calendar, and following up on every unanswered quote. The office is the bottleneck.
Zotley's AI creates quotes from a spoken command, sends them with a pay-to-approve link, and auto-builds the recurring subscription the moment the customer says yes. You spend the spring doing landscaping, not paperwork.
Rain delays mean an hour of rescheduling calls
One rainy morning and you're manually calling or texting 20+ customers to reschedule. By the time you're done, you've lost the whole morning.
Say 'text all of today's customers that we're rain-delayed and rescheduling to Thursday' — one voice command, Zotley sends every SMS instantly via your automated system.
Routing inefficiency adds miles and hours
With 3–5 crews running 10+ stops each, bad routing costs you in fuel, overtime, and crew hours. You're optimizing routes manually in your head every morning.
Zotley calls Google Maps with real-time traffic for each crew's stops, reorders them for the shortest drive, and sends the sequence directly to each crew's app — before they leave the yard.
Weekly mow customers are hard to track at scale
50 weekly accounts, each with slightly different schedules, different crews, different billing cycles. One mistake and someone gets skipped or double-billed.
Each recurring customer gets a subscription record — frequency, preferred crew, billing day. Zotley generates 8 weeks of jobs forward, skipping holidays, with the right crew assigned every time.
Features
Everything a landscaping business needs
Recurring mow schedules
Set weekly, biweekly, or monthly schedules per customer. Zotley generates jobs 8 weeks ahead automatically, assigns your preferred crew, and tracks completion. The mow list runs itself.
Learn more →AI-optimized crew routes
Every morning, each crew gets a Google Maps–optimized route — fewest miles, least backtracking. Mid-day re-optimization accounts for completed stops and live traffic. See every crew live on the map.
Learn more →Instant quotes with deposit collection
Build a landscaping quote with your saved services in under a minute. Send it by text or email. Customers approve and pay the deposit online — the job is booked without a single phone call.
Learn more →Invoices the moment the job is done
Crew taps Complete in the app. Invoice generates automatically with line items from the quote, deposit applied, and due date set. Customers pay online via Stripe or you record cash. No manual billing.
Learn more →Crew app for the field
Your crews see their jobs in order, navigate stop to stop, upload completion photos, and message the office — all from their phone. You see their GPS position live.
Learn more →Automated seasonal outreach
Set up an automation that texts your customer list about spring cleanups, fall leaf removal, or winter prep — triggered by date or by your manual send. Reach 200 customers in 30 seconds.
Learn more →Run it by voice
What you can say to Zotley — and what happens
“Schedule the Hendersons for weekly mowing every Monday starting next week, assign them to crew 2”
Zotley creates a weekly recurring subscription for the Hendersons, generates 8 weeks of Monday jobs, assigns crew 2, and adds them to the route.
“Text all of today's customers that we're rain-delayed and moving their service to Thursday”
Zotley sends an SMS to every customer scheduled today with your rain-delay message — all at once, in seconds.
“Create a quote for the Palmers for weekly lawn mowing, monthly edging, and a one-time spring cleanup at $380”
Zotley builds the quote with your saved services, sets the pricing, and asks whether to send it by email or text.
“Optimize crew 1's route for tomorrow”
Zotley calls Google Maps with crew 1's stops, finds the most efficient order, and updates their route — saves the estimated miles and drive time.
Automatic local SEO
Every job you finish builds your Google presence
Every completed landscaping job — a spring cleanup in Sarasota, a fall leaf removal in Port Charlotte — can become a public page on your Zotley profile, indexed by Google. The more jobs you complete, the more location-specific pages exist for your business to show up in local searches. Competitors pay SEO agencies for this. You get it by doing the work.
Pages are SEO-structured with proper meta tags, JSON-LD, and fast caching. You choose what’s public. No agency, no extra work — just complete the job in Zotley.
How Zotley SEO profiles workComplete a landscaping job → timestamped record created
Upload a completion photo → attached to the job permanently
Mark it public → project page created automatically
Page indexed by Google — can appear in local searches
More jobs = more local pages = more search presence
How it works
A landscaping business running on Zotley
Morning — routes ready before crews arrive
Zotley has already optimized every crew's route overnight. Crews open the app, see their stops in order, and start navigating. No morning huddle, no printed sheets.
En route — live tracking from the office
You see every crew's live GPS position on the route map. No 'where are you?' texts. You know who's behind, who's ahead, and what's next without making a call.
On site — start, work, complete
Crew taps Start Job when they arrive. After the mow, they tap Complete and upload a before/after photo. Job status updates in your dashboard instantly.
After the job — invoice generates automatically
The moment a job is marked complete, Zotley creates the invoice with the right line items, deposit applied if they paid one, and a pay link. Customer gets it by email or text.
End of day — new quote, done by voice
A new customer called while you were on the mower. You say 'create a quote for [name] for weekly mowing' and Zotley builds it. Done before you're off the truck.
The difference
Zotley vs Traditional software
| Task | Zotley | Traditional software |
|---|---|---|
| Schedule a recurring customer | Say it — AI creates the subscription, assigns the crew, generates 8 weeks of jobs | Open the app, find the customer, create subscription, set recurrence, assign crew — 5 screens |
| Handle a rain delay | One voice command to text all affected customers | Manually text or call each customer, or use a separate bulk SMS tool |
| Morning routing | Google Maps–optimized, pre-loaded in crew app | Build routes manually, share via text or printed sheet |
| Billing after a job | Auto-generates on completion — crew taps Complete, invoice appears | Return to office, open billing module, create invoice manually |
| Google presence | Every completed job can become an indexable local page — automatically | No equivalent — requires separate SEO agency or DIY |
| Monthly cost | From $39.50/mo flat — no per-job or per-customer fees | Typically $99–$299+/mo, often with per-user or per-crew add-ons |
Simple, flat pricing
From $39.50/mo
No per-job fees. No per-customer fees. No surprises.
Frequently asked questions
Ready to run your landscaping business smarter?
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